Rental Charges

The room rental fee covers the use of the room(s) for the times specified only. Full payment (including damage deposit if applicable) is required at least one week prior to an event. If you have arranged a series of bookings, you will be invoiced on a quarterly basis. Payment may be made by cash, cheque, or credit card.

Additional Charges

Requests for equipment, services or hours which have not been included in this contract cannot be guaranteed but when it is possible to meet additional requests, appropriate charges will apply for all services rendered.

Cancellations

Any booking cancelled after the issuance of the invoice is subject to a cancellation fee of 10%. If a booking is cancelled the day of or if the renter fails to notify this office of their desire to cancel a booking, the full cost of the rental is due. Bloor Street United Church reserves the right to cancel a booking should an unexpected congregational need (i.e. funeral) arise. We also reserve the right to cancel a booking should structural damage render the building unsafe.

Liquor License and Damage Deposit

Alcoholic beverages are allowed on church premises. A $300.00 damage deposit is required of any group over 100 people and/or serving alcoholic beverages. It is the responsibility of the rental group to obtain a Special Occasion Permit from the LLBO and to follow the specifications required. A copy of this permit must be submitted to the Office Secretary one week prior to the scheduled event. The event hosts are responsible for ensuring that the service and consumption of alcohol is conducted with responsibility. The consumption of alcoholic beverages is restricted exclusively to the rental room. 'Last call' must be 30 minutes before the end of the event.

Equipment Rental

Equipment available for rental include: microphones, overhead projector, slide projector, flip charts, easels, television and VCR. Rented equipment must not be left unattended.

Closing Hour

Due to the residential nature of Bloor Street's location, the building does not stay open beyond 10:00 pm. By this hour, all functions must close and guests depart the premises in a manner respectful to the neighbours. Special permission must be obtained for any booking extended beyond that. The latest possible closing is midnight.

Liability Waiver

The members of Bloor Street United Church, in recognition of the need to provide facilities to others for purposes which are beyond the customary ministry of the Church, request the following consideration concerning the exposure of the Church's liability:

On the understanding that every effort is made to ensure personal and property safety and security on the premises of the church, it is required that individuals and groups assume responsibility through their own insurance program for any accidents that may occur while using church property. This applies to all areas of the church property including the parking lot. Special arrangements must be made at the time of booking if property is to be stored. If property is left without prior arrangement, a fee may be charged.

Appropriate Use of Facilities

1. Rental groups are responsible for the set-up and clean-up of their own events. All rented rooms and adjacent facilities used by the rental group (i.e. hallways, washrooms, etc. must be left in the same condition of repair and cleanliness as they were found upon arrival. All food, equipment and other materials belonging to the groups must be removed by the close of the rental period. This includes room decorations and party supplies. Failure to meet this latter requirement will result in additional clean-up charges and removal of materials. Special effects devices are not permitted.

2. Capacity limits of the room or rooms must be adhered to.

3. Smoking and gaming is not permitted in the building. Persons wishing to smoke must do so outside. Ash blocks are located at the entrances off the parking lot on Huron Street and the courtyard on Bloor Street West.

4. Rental of space does not constitute permission to use the church's office equipment. Pay phones are available along the Bloor Street West frontage, and in the building at the Huron Street entrance. Persons expecting deliveries of any type must be available to receive them at the Huron Street entrance.

5. In Bloor Street United Church's responsibility to occupants and the property, the custodial staff has authority to remove anyone for disorderly conduct. Rental groups and guests are expected to comply with the instructions of the custodial staff in issues of rental policy and building security.

Parking

Rental of space does not include free parking. The parking lot is managed by an outside company and rates are posted. Parking is available along Huron Street, Prince Arthur Avenue and Madison Avenue in addition to other streets in the area. Underground parking may also be available at the Quality Inn located at 280 Bloor Street West.

Posts for locking bicycles are located along the side of the church on Huron Street.

Event Advertising and Inquiries

Rental of space does not constitute sponsorship of an event on the part of Bloor Street United Church. The phrase 'sponsored by' may not be used in any promotional material unless approved by the Church Council. It is required that the rental group provide their own contact information in their advertising in order that patrons may make inquiries directly, and not through the church office.